MinuteBox

What do you like best?

At CEO Law Canada, we believe that traditional law is broken and we are on a mission to fix it. We provide companies with world class lawyers at a fair price, delivering solutions in a responsive, connected way. MinuteBox has been an essential tool in enabling our customer-first efficiency-driven business model. Since day one, we have operated as a distributed, remote-work business. This meant that, from the get go, we have looked for solutions that allow our team to communicate and collaborate together without requiring a centralized office environment. MinuteBox provides a centralized cloud environment that enables our distributed team to work together in providing great service to our clients. We use MinuteBox as one centralized single source of truth for all corporate governance records including client minute books, perpetual or time-limited sharing of minute books with clients lawyers outside of our firm, all ledgers and registers, capitalization tables, board resolutions, by-laws and incorporation documents.
 We like using MinuteBox for the quick creation of new documents, especially because the easy visual editor allows our team to quickly adapt and make changes to precedent documents without requiring specialized tools or assistance. Along with this, we also use MinuteBox to automatically create and fill-in government forms for filing. All documents that we create can also be automatically sent for signature with DocuSign, which we use at our firm.
 Our clerks and administrative teams rely heavily on the calendar and tickler system, which reminds us of important dates both inside the MinuteBox system and by Email.

What do you dislike?

That we didn't know about MinuteBox earlier. I wish we knew about this platform when we first started CEO Law, as it would have made it even simpler to create a distributed legal services solution from day one. MinuteBox was clearly designed for modern teams and operations. Knowing about it sooner would have been helpful in developing our procedures to create greater efficiencies from day one.

Recommendations to others considering the product:

There seem to be others claiming to offer “cloud” solutions but when we evaluated them we quickly realized that it is not an apples to apples comparison. Some other solutions only offer partial features in the cloud or, even worse, are not actually cloud-based, but require VPNs to remotely login to an on-premises solution, claiming to be in the cloud. There were a couple other solutions that seemed to be cloud-based and even had some certifications, but it seems that only MinuteBox was built by a team with real cybersecurity experience, which cannot be overstated when keeping client data in the cloud. We really feel confident in MinuteBox and their security and this was one of the main reasons we went with them in the first place, only to end up loving many other aspects of their platform as well.

What problems are you solving with the product? What benefits have you realized?

We have solved minute book and entity management problems and are grateful to have MinuteBox as our solution!